Data Dictionary

You can update the sensitivity of tables and columns in an environment in bulk. You can also update the sensitivity of the system and environment containing these tables and columns. Updating sensitivity involves marking, tables and columns as sensitive with an appropriate sensitive data indicator (SDI) classification.

You can configure email notifications to be sent whenever sensitivity is updated in bulk. For more information on configuring email notifications, refer to the Configuring Sensitivity Update Notifications topic.

Bulk Asset Update

You can update the sensitivity in bulk at table and column level.

Table Level

To update sensitivity of tables in bulk, follow these steps:

  1. Go to Application Menu > Data Catalog > Metadata Manager.
  2. In the System Catalogue pane, click an environment.

    3. By default, the Data Dictionary tab opens.

  3. On the Data Dictionary tab, select the required rows.

    4. You can use the check box at top to select all the rows.

  4. Hover over Update Sensitivity.
  5. Click Selected Table(s).

    6. The Update Sensitivity For Table(s) page appears.

  6. Enter or select appropriate values in the fields. Refer to the following table for field descriptions.

    7. Field Name

    Description

    Sensitive Data Indicator (SDI) Flag

    Specifies whether the selected tables are sensitive.

    Switch Sensitive Data Indicator (SDI) Flag to YES to mark the tables as sensitive.

    Sensitive Data Indicator (SDI) Classification

    Specifies the SDI classification of the selected tables.

    For example, PHI.

    This list is enabled when Sensitive Data Indicator (SDI) Flag is switched to YES. For more information on configuring SDI classifications, refer to the Configuring Sensitivity Classifications topic.

    Sensitive Data Indicator (SDI) Description

    Specifies the description of the SDI classification.

    For example: Protected Health Information.

    It is enabled when Sensitive Data Indicator (SDI) Flag is switched to YES. The field autopopulates based on the SDI classification.

    Update Sensitivity For

    Specifies whether sensitivity is applicable to:

    • Column(s): Switch Column(s) to YES to apply the sensitivity to all the columns in the selected tables.
    • Environment: Switch Environment to YES to apply sensitivity to the environment containing the tables.
    • System: Switch System to Yes to apply sensitivity to the system containing the tables.

    Metadata Update Options

    Specifies whether sensitivity is applicable to:

    • Unclassified only: Click Unclassified Only to apply sensitivity to assets that are not marked sensitive.
    • All Classified Only: Click All Classified Only to apply sensitivity to assets that are marked sensitive.
    • All Classified And Unclassified: Click All Classified And Unclassified to apply sensitivity to both the types of assets, sensitive or not sensitive.
  7. Click Update.

    8. The sensitivity of the metadata is updated based on the options you selected.

Column Level

To update sensitivity of columns in bulk, follow these steps:

  1. On the Data Dictionary tab, select the required rows.

    2. You can use the check box at top to select all the rows.

  2. Hover over Update Sensitivity.
  3. Click Selected Column(s).

    4. The Update Sensitivity For Column(s) page appears.

  4. Enter or select appropriate values in the fields. Refer to the following table for field descriptions.

    5. Field Name

    Description

    Sensitive Data Indicator (SDI) Flag

    Specifies whether the selected columns are sensitive.

    Switch Sensitive Data Indicator (SDI) Flag to YES to mark the columns as sensitive.

    Sensitive Data Indicator (SDI) Classification

    Specifies the SDI classification of the selected columns.

    For example, PHI.

    This list is enabled when Sensitive Data Indicator (SDI) Flag is switched to YES. For more information on configuring SDI classifications, refer to the Configuring Sensitivity Classifications topic.

    Sensitive Data Indicator (SDI) Description

    Specifies the description of the SDI classification.

    For example: Protected Health Information.

    It is enabled when Sensitive Data Indicator (SDI) Flag is switched to YES. The field autopopulates based on the SDI classification.

    Update Sensitivity For

    Specifies whether sensitivity is applicable to:

    • Table(s): Switch Table(s) to YES to apply sensitivity to the tables containing the columns.
    • Environment: Switch Environment to YES to apply sensitivity to the environment containing the columns.
    • System: Switch System to Yes to apply sensitivity to the system containing the columns.

    Metadata Update Options

    Specifies whether sensitivity is applicable to:

    • Unclassified only: Click Unclassified Only to apply sensitivity to assets that are not marked sensitive.
    • All Classified Only: Click All Classified Only to apply sensitivity to assets that are marked sensitive.
    • All Classified And Unclassified: Click All Classified And Unclassified to apply sensitivity to both the types of assets, sensitive or not sensitive.
  5. Click Update.

    6. The sensitivity of the metadata is updated based on the options you selected.

Individual Asset Update

You can view and update the sensitivity of technical assets (systems, environments, tables, and columns) individually.

To view and update the sensitivity of technical assets individually, follow these steps:

  • Table and Column: In the Data Dictionary tab, you can click <Column_Name> and <Table_Name> to view and edit the sensitivity of the column and table respectively.
  • Environment: Sensitivity of an environment can be viewed under the Environment Details tab. You can edit an environment, and update its sensitivity under the Miscellaneous tab.
  • System: The sensitivity of the system can be viewed under the System Details tab. You can edit a system, and update its sensitivity.